Welcome to King’s Oak Primary School – we hope that you enjoy your visit!

Please read this summary which shares information about our safeguarding and Health and Safety procedures and expectations while you are on our site.  We ask that you comply with H&S and safeguarding procedures, whether written or brought to your attention by other means, for your own protection, the protection of those under your supervision and others who may be affected by your actions.

If you are unclear about anything, please do ask a member of our Office Team. If you feel you may require assistance during an evacuation, please let our Office Team know so that arrangements can be made.


Visitor Procedures During Covid-19

Please read the following information to keep yourself and our school community safe:

  • On arriving at school, please apply hand sanitiser which is provided in our main entrance hall. Our Office Team will sign you in and issue you with an appropriate badge/lanyard which you should wear at all times. Please hand in your badge/lanyard and ask our Office Team to sign you out before you leave our site.
  • We ask all visitors to provide contact information so that this can be accessed for Test and Trace purposes if necessary.
  • We ask that mobile phones are turned to ‘silent’ on arrival and are only used in the staffroom if it is necessary to make a call. The use of cameras is prohibited unless prior authorisation has been obtained from our school
  • We ask all staff and visitors to wear face masks/face coverings in communal areas (including corridors). Visors and disposable masks are available from our school office for all staff and adults working in school who choose to wear one.
  • Please follow good hand and respiratory hygiene practice throughout your visit. Please wash or sanitise your hands every time you change rooms and ensure any children you work with do the same.
  • We ask all visitors to keep 2 metres from staff and also from children where ever possible. Where this is not possible (e.g. where you are conducting direct work with a child that cannot be completed from a distance) please seat yourself alongside the child, never face to face.
  • Please ensure the member of staff organising your visit is aware of any ‘close proximity contacts’ (see Government definition below) that occurs during your visit, for Test and Trace purposes.
  • Classroom windows are opened just enough to provide constant background ventilation but additional clothing may be needed!
  • Please only work in your allocated area and do not enter classrooms or other work spaces unless pre-agreed.
  • Please wipe down any chairs, tables and equipment after use and if working with children from different year groups.
  • Please bring your own equipment, where possible, and avoid sharing this.
  • Sanitising wipes and/or sanitiser gel are provided in areas where there are frequently touched surfaces (e.g. laptops iPads, keyboards, mice, copiers, phones, walkie talkies, fridges, microwaves, toasters, door handles, light switches, taps, toilets) so that staff and visitors can sanitise their hands and clean areas they touch, before and after use. Bins are provided in all rooms.
  • We ask meeting participants to join via screen from their own offices/work spaces rather than being physically present in the room, where possible.
  • If eating lunch onsite please try to bring a ‘ready to eat’ lunch that minimises the need to use microwaves, toasters, etc. Please note that the numbers of people able to use the staffroom are significantly limited and so you are encouraged to eat off-site where possible. Please sanitise your hands before entering the staffroom.

Close contact is defined as:

  • anyone who lives in the same household as another person who has COVID-19 symptoms or has tested positive for COVID-19
  • anyone who has had any of the following types of contact with someone who has tested positive for COVID-19:
    • face-to-face contact including being coughed on or having a face-to-face conversation within one metre
    • been within one metre for one minute or longer without face-to-face contact
    • been within 2 metres of someone for more than 15 minutes (either as a one-off contact, or added up together over one day)
    • travelled in the same vehicle or a plane


A copy of our Safeguarding Policy is on our Policies page.

Safeguarding is everybody’s business. If you are concerned about the safety of any child in our school, this should be reported to one of our Child Protection Officers (CPO). They are listed below and their photos are displayed in our main reception area and on posters around school:

  • Jess Stodart, Acting Headteacher (DSL)
  • Iren Gabrovska, Child Protection Officer
  • Nicola Vivian, SENDCo and Assistant Headteacher
  • Jess Russ, Assistant Headteacher
  • Thurka Balendran, Strategic Lead – EYFS
  • Laura Greenshields, Strategic Lead – KS1

What to do if a Child Discloses Information

  • If a child tells you something that you consider places them at risk, listen calmly to what they say and reassure them that they have done the right thing.
  • Explain that you will need to tell Iren Gabrovska or another CPO so that they can help.
  • Do not ask leading questions.
  • Report this to a CPO immediately, noting the date and time and place of disclosure. You will be asked to record this conversation.
  • If you are worried about something a child says or notice unusual marks or bruising or a change in behaviour, please let our Child Protection Officer know.

Concerns about the Conduct of Adults

If you are concerned about the conduct of a member of staff or adult in our school, this should be reported to our Designated Safeguarding Lead (DSL), Jess Stodart. If your concern is about Jess Stodart, you must contact SPA (Single Point of Access) on 020 8547 5008.

Keeping Yourself Safe

Be professional. Be careful how you interact with children as this can be interpreted in various ways.  Avoid physical contact with children unless you are preventing them from harming themselves or others. If a child touches you or speaks to you inappropriately, report this to the CPO.  Avoid being on your own with a child – make sure that you are visible and someone else is in the vicinity. No adult should exchange personal contact details e.g. email address/social media details with children.

Fire or Emergency Evacuation

  • If you discover a fire, please trigger the alarm by breaking the glass in a red call point (red square box near external doors).
  • The fire alarm is a continuous drone – please leave the buildings via the nearest fire exit (follow the green and white fire evacuation signs), closing the door behind you, and make your way to the nearest fire assembly point. This is clearly marked on the emergency evacuation notice near each fire exit.
  • Do not return to the building until told that you may do so.
  • If you are in school working with a child, please make sure they leave the building with you and take them to their class or to the fire marshal.

First Aid

If you have an accident or feel unwell, please let a member of staff know so that we can arrange assistance from a first aider or seek further assistance as necessary. All accidents, injuries and near misses must be reported on an incident form. If you have a medical condition of which you would like us to be aware, please let a member of our office team know as soon as possible after signing in.


All users of our school systems and wifi are expected to comply with our Acceptable Use Policy. Please be aware that all electronic activity is monitored through Securus.

No Smoking

We are a no smoking site and this includes all of our buildings, grounds and also outside our gates.


Please keep briefcases, laptops, bags, personal belongings etc. with you at all times when you are on our site.